What Is a Media Equipment: Tips on how to Make One in 2023 (With Examples)

What Is a Media Equipment: Tips on how to Make One in 2023 (With Examples)
What Is a Media Equipment: Tips on how to Make One in 2023 (With Examples)

Media kits are a non-negotiable component of any model. Need to see your small business featured on CNN, TechCrunch, or Forbes? Who doesn’t? To make it occur, you’ll want a top-notch media package.

Don’t fear—you don’t want to rent a public relations (PR) specialist or a graphic designer. You can also make a media package all by yourself utilizing intelligent copywriting, free instruments, and plug-and-play media package templates.

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Make making a media package a high precedence for your small business. It’ll solely take a number of hours, however it’ll pay dividends in terms of producing press. Don’t wait till you’re about to launch your large PR marketing campaign to get your media package whipped up and able to go. Make investments the time now, so that you’re prepared for any sudden (though very welcome) press alternatives.

Thankfully, we’ve made constructing a media package fast and easy. Beneath, we’ll stroll you thru every little thing you could know to make a media package that delivers every little thing reporters and bloggers need (and extra). Plus, we’ve excellent media package examples that’ll get your artistic juices flowing.

Desk of Contents

What Is a Media Equipment?

A media package (also called a press package) is a set of promotional supplies that helps reporters and bloggers write articles about your model. It consists of components like:

  • Bio
  • Contact Data
  • Logos
  • Taglines
  • Fonts
  • Colours
  • Mission Assertion
  • Product Data
  • Social Handles
  • Distributable Graphics
  • Branding Do’s and Don’ts
  • Case Research
  • Partnerships
  • Testimonials
  • Public Enterprise Statistics

Seems like quite a bit, proper? Extra isn’t at all times higher, although, which is why we’ll information you thru the important components later within the “Tips on how to Make a Media Equipment in 2023” part.

Media kits could be responsive pages in your web site, downloadable PDFs, presentation decks, or perhaps a Google Drive or Dropbox folder (sure, actually).

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Objective of a Media Equipment

The aim of a media package is to make reporters’ and bloggers’ jobs as simple as attainable. Give them every little thing they should learn about your organization to publish a high-quality article that makes them look good.

That’s it—that’s all the level of a media package.

Sure, a media package has unbelievable advantages in your model (extra on that in a second), however bear in mind its function—making information media’s lives painless. Retaining this in thoughts will aid you construct a no-fluff media package that the press loves to make use of.

“As newsrooms shrink, it’s on PR execs (and newbies) to make the job of reporters as simple as attainable, particularly if earned media protection goes to be a spotlight,” says Spencer Anopol, senior public relations supervisor at DigitalOcean. “For many corporations, one thing easy is completely advantageous—a sharable, non-editable Google Drive or Dropbox folder will suffice. Simply guarantee it’s organized and labeled properly.

“As you develop, you may construct it out in your web site. Issues to incorporate might be government headshots and bios, inventory pictures or movies of your group and amenities, firm logos and magnificence information, an organization timeline, and transient firm historical past. If you wish to go above and past, add stats and analysis each about your organization and the trade you’re serving. A superb method to strategy it’s to think about what belongings a reporter would want to flesh out a narrative and make these fast and straightforward to entry.”

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Why Each Model Wants a Media Equipment

A media package helps you land press protection whilst you sleep (typically actually). With this handy-dandy useful resource, you may automate your PR processes as an alternative of regularly responding to one-off emails and cellphone calls. It’ll prevent (and reporters) invaluable time and power—and that’s generally the distinction between touchdown a narrative and getting lower from the publication.

One other profit is model safety. If a reporter or blogger is determined to ship a narrative, they won’t do their due diligence to find the correct logos, taglines, statistics, and graphics. They may probably use (and this occurs extra typically than you’d assume) an outdated emblem and outdated details about your model.

A media package prevents this disaster from taking place. Belief us—the very first thing a author will search for when writing a few enterprise is their press package. If they will’t discover it, they’ll have to show to Google to piece collectively the information and belongings they want—and now you’re on the whim of the search engine.

Cue scary music—dun, dun, dun…

Public relations is all about telling and controlling the story. When you don’t have a media package, you lose command from the get-go.

Tips on how to Make a Media Equipment in 2023 (All the things You Want)

You now know why a media package issues, however how do you make a media package that the press will love (and discover)? Thankfully, you doubtless have virtually every little thing you want already—now it’s nearly together with the appropriate components and packaging them collectively properly.

Media kits could be interactive and over-the-top or static and primary—there’s no proper or improper method to do it. The way you make your media package will principally rely in your viewers, trade, and bandwidth.

We advocate protecting it easy with solely the necessities. When you can embody every little thing on our record above (underneath “What’s a Media Equipment”), a barebones model is usually extra accessible and higher fulfills the general function: making a reporter’s job simpler.


Reporters will doubtless wish to use your organization’s emblem within the hero picture or someplace within the article. Present a number of completely different sizes and qualities to make sure they don’t must stretch your information.

Embody a PNG model of your emblem with a clear background. This offers graphic designers a bit extra freedom in the event that they place it on completely different pictures.

Alongside together with your branding, embody a condensed fashion information. This may embody how your emblem can (and might’t be used). Present examples of applicable and inappropriate use instances. Connect your HTML and hex colour codes in case a designer wants so as to add any on-brand components to a picture or video.

Government Headshots and Bios

Everybody likes a backstory, and the press ceaselessly makes use of snippets out of your executives’ bios so as to add depth to their articles. They wish to know every key participant’s function within the firm and the way they ended up there.

It’s also possible to drop a number of quotes out of your executives right here, particularly if it’s one thing they ceaselessly say. This lets reporters add quotable components to their tales with out essentially having a non-public interview with an government.

Connect high-quality headshots of every of your executives to your media package. When you don’t have them, get them. It’ll take lower than 5 minutes so that you can seize a cellphone, stage an government in entrance of a stable background, and take a good image.

Inventory Photos and Movies

Reporters may wish to embody pictures or video components of your product in use. Take into account getting some b-roll of your workplace and day-to-day operations. Add product pictures of your items, and embody motion photographs, too.

When you’ve got a digital product, embody screenshots of it. This may include dashboards and options. When you’ve got a video product demo, add that to your media package, as properly.

Contact Data

Present the contact info for who the press ought to contact. This isn’t the place to place the identify, e-mail, cellphone quantity, and deal with of all of your executives—please don’t do this.

As an alternative, add the purpose of contact who’ll be dealing with press relations. When you’re a solopreneur, that’ll be your self. When you’ve got a public relations supervisor or somebody who manages the media relationships, add their contact info.

Be certain that is an accessible e-mail deal with that will get checked typically. And once we say typically, we imply each day. Many press inquiries are time-sensitive, and they won’t wait round greater than 24 hours for a response if they’ve a urgent deadline.

Statistics and Analysis

Reporters love to make use of numbers, so give them something you’ve. When you’ve got income, buyer totals, or social followers you may share, add it right here.

For instance, check out The New York Instances’ media package.

New york times audience snapshot

It consists of:

  • Information rating
  • World digital readership
  • Reader demographics
  • Viewers shopping for energy

That’s not solely convincing info for would-be advertisers to have a look at, however it’s compelling information factors writers can embody of their tales.

Temporary Firm Historical past

Give writers every little thing they should know to inform your model’s brief historical past—however hold it easy. This isn’t an eBook or weblog submit about your model. Your organization historical past part in your media package needs to be a paragraph or two about your origin story, mission, and imaginative and prescient. Add any enormous milestones in bullet-point trend to make it extra digestible.

When you’ve got a extra complete firm historical past you wish to share, add a hyperlink to it—don’t embody the complete factor right here.


Embody case research, opinions, and buyer testimonials right here. Quick one-sentence quotes work properly right here—something for writers to repeat/paste into their articles. When you’ve got extra complete case research in your web site, condense it to a brief paragraph and add a hyperlink for readers to study extra—they doubtless don’t have time to learn all the 1,000-word model.

Function awards, partnership logos, and former press protection on this part.

Bear in mind to replace your media package commonly. Add your new testimonials, case research, and product info, in addition to substitute outdated info equivalent to followers and buyer counts.

Free Media Equipment Templates

When you can construct a media package from scratch, we advocate saving time (and stopping design complications) utilizing a free media package template. These templates offer you a framework for constructing a media package—you’ll simply pop in your copy and swap in your belongings.

Right here’s a listing of one of the best locations to search out free media package templates:

These assets all embody downloadable media package templates, and a few even embody drag-and-drop design builders. Mess around with these free choices earlier than you resolve to construct one from scratch—there’s a great probability they have already got what you want.

Prime 4 Media Equipment Examples for Your Inspiration

Able to see real-life examples of media kits in motion? Listed below are a number of of our favorites:

  1. Quick Firm’s Media Equipment: Quick Firm’s press package options group statistics, testimonials, social media follower counts, and case research.
  2. GearJunkie’s Media Equipment: GearJunkies begins with a stat on reaching tens of millions of individuals earlier than name-dropping model partnerships with REI, Patagonia, The North Face, and extra. They supply case research, promoting specs, and previous collaborations.
  3. Atlassian’s Press Equipment: Atlassian supplies SVG and PNG information for all their logos (which is rather a lot). It’s also possible to discover government images, workplace footage, and a company overview. It’s all packaged properly on a short-and-sweet web page.
  4. Asana’s Model Tips: Asana makes use of Cloudinary to host its model information with a obtain hyperlink from its model web page, and it’s a wonderful instance of how easy your media package could be. Yow will discover logos, product pictures, b-roll, truth sheets, and extra housed in a single easy-to-navigate folder.

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Media Equipment FAQs

Ought to my media package be digital or bodily, or each?

Your media package must be digital-first and straightforward to share. Nevertheless, you probably have a enterprise that works with printers or packaging designers, it is essential to have copies of how your colours, font, and logos seem in a bodily format.

Can I embody samples of my product in my media package?

When you’ve got a bodily model of your media package, together with a product pattern is a straightforward method to seize an outlet’s consideration. Vice versa, embody a bodily media package with product samples you ship to companions, potential traders, or influencers.

How can I measure the effectiveness of my media package?

When you home your media package on an online web page or a third-party host, monitor the hyperlink clicks or downloads to see if any incoming press or media shops are concerned with studying extra about your small business. Additionally, you may measure your media package’s effectiveness if shops, companions, and contributors comply with the main points outlined in your package. For instance, in the event that they misspelled your small business identify, they most likely did not learn your media package.

Media Kits, Examine. All the things Else, Pending

Now that you understand how to make a media package, it’s time to earn media protection—simply since you construct it doesn’t imply they’ll come. You’ll want to make use of Instagram, Fb Advertisements, YouTube, and content material advertising to get your model in entrance of the appropriate media shops, reporters, and bloggers.

That’s simpler stated than achieved. Thankfully, you don’t must study all of it by yourself.

Discover our free coaching sequence to study every little thing you could know to attain press protection and develop your small business. We’ll present you find out how to write high-converting copy, negotiate like a boss, and put your model in all the appropriate locations.

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